New Families Checklist - Wheaton Academy
E-Learning Update: 3/31 Read

Welcome to Wheaton Academy

We are thrilled you have chosen to enroll at Wheaton Academy. Please consult the following information below to help you navigate your next steps.

  Placement Test Information

Preparing for Class Selection

We are excited to help place your student in classes that will both challenge and inspire. Class placement is a multi-step process. The first step requires your student to take a placement test. We require all full-time students to take two tests:

  • The English test is a two-part test, including select passages for reading comprehension analysis and a brief essay.
  • The Math test is a single test that measures problem-solving abilities. This test also informs Physics placement.
  • The World Language test is an optional assessment for students interested in higher level world language courses.

We offer these placement tests on several Saturdays in February – May. A member of our staff will be reaching out to your family soon to schedule this placement test date for your student.

Class of 2024 Placement Test Dates

We offer placement tests several times throughout the winter and spring. Your family needs to select one of the following dates to attend.

  • Saturday, February 22, 8:00-11:30 a.m.
  • Saturday, March 7, 8:00-11:30 a.m.
  • Saturday, April 18, 8:00-11:30 a.m.
  • Saturday, May 9, 8:00-11:30 a.m.

What to Bring to your Placement Test

The placements tests take students approximately three hours to complete. Here are a few tips to help prepare your student:

  • Encourage them to not be too nervous and get a good night’s sleep.
  • Please ask your student to bring several #2 pencils as the tests use scantrons.
  • Students do not need to bring a calculator.

If you have any questions about the test dates, please contact Angie Roberts in Student Services.

  Student Showcase Event

February 6, 2020 6:30p.m.

Now that your student is enrolled, we want to help you navigate the next steps. The first step is attending our Student Showcase Night. We have designed this night to explain the onboarding process for incoming freshman families. We will provide an overview of our vision for your student’s freshman year, practical tips for you to consider, and immediate next steps for your family to take.


  Course Registration Meetings

The Registration Process

Once your student completes these placement tests, a member of our Student Services team will contact your family to schedule a one-on-one class registration meeting to pick your student’s classes.

Our goal is to make certain that each student is properly placed in classes that will provide the best learning environment to increase mastery of learning standards for freshman year. We also want to help students understand how to maximize their time at Wheaton Academy and enroll in the classes that will cultivate passions and prepare them for the future.

Placement recommendations for English, Math, Science, and World Language will be made by Wheaton Academy Department Heads after reviewing information gained through the placement exam. Your student’s class placements will be reevaluated each year. If you have questions or concerns about the proposed placement, we will be happy to discuss them with you at this meeting.

Finally, the master schedule of class offerings will be released in the early summer. Students’ final schedules with class order (periods 1-7) will be available mid to late July.

Please contact Angie Roberts, if you should have any questions.

Registration Meeting Dates

After your student completes the placement tests, Student Services will be meeting with each incoming family for 30 minutes to complete the course registration for next year. Instructions for signing up for an individual appointment will be sent home to families via email.

  • Saturday, March 14, 8:00 a.m. – 4:00 p.m.
  • Monday, March 16, 3:30 p.m. – 8:30 p.m.
  • Monday, April 20, 3:30 p.m. – 8:30 p.m.
  • Wednesday, April 22, 3:30 p.m. – 8:30 p.m.
  • Monday, May 4, 3:30 p.m. – 8:30 p.m.
  • Monday, May 18, 3:30 p.m. – 8:30 p.m.

Certified Birth Certificate

Illinois law requires that all enrolled families show a certified copy of the student’s birth certificate to the school. We require submitting the certified birth certificate to Student Services in person during the registration meetings. Our Student Services team will make a copy for the your student’s record at the meeting and return the birth certificate to your family immediately.


  Class Selection & Electives

We are excited to show you all of the classes your student can take!
Please consult the grid below to better understand a student’s possible schedule and the elective courses available. Please note that our 2020-2021 electives may update slightly. We will notify families of these changes if applicable.

Fall Semester Spring Semester
1st Period–   Foundations of Faith Foundations of Faith
2nd Period–   English English
3rd Period–   Math (Algebra, Geometry, or other) Math (Algebra, Geometry, or other)
4th Period–   Physics Physics
5th Period–   Health & Fitness^ Intro to Historical Inquiry^
6th Period–   Chinese, French, Spanish, or elective Chinese, French, Spanish, or elective
7th Period–   Elective Elective

^These are required one-semester courses that must be completed by the end of the freshman year. If taken during the Summer Academy, they may allow students the opportunity to fit additional elective course/s in their schedules during the school year.

Electives Available to Freshmen

  • 3D Design
  • 21st Century Programming/Design
  • Algebra I Lab ***
  • Adv. Performing Arts*
  • Adv. Python Programming*
  • Band**
  • Business Principles
  • Chinese
  • French
  • Genetics and Biological Research
  • Geometry Lab ***
  • Graphic Design I*
  • Intro to Ceramics
  • Intro to Dance
  • Intro to Engineering
  • Intro to Illustration
  • Intro to Media Arts^
  • Intro to Performing Arts
  • Intro to Python Programming
  • Intro to Robotics
  • Men’s Ensemble**
  • Networking*
  • Orchestra**
  • Percussion Ensemble**
  • Percussion Studies**
  • Photography*
  • Spanish
  • Sports Broadcasting*
  • Strength & Conditioning
  • Study Hall
  • Study Lab***
  • Video Production*
  • WAtv*
  • Women’s Chorale**

*Subject to a prerequisite
**Audition required after registration
***By recommendation
^Available during Summer Academy

  People who are here to help you

Student Services

Brad Thornton, Vice Principal
-Oversees Student Services personnel

Angie Roberts, Registrar
-Coordinates the onboarding process for incoming students
-Coordinates Student Services inquiries
-Schedules registration meetings

Hollee Ball, Guidance Counselor
-Coordinates support for students with learning needs

Gina Churchill, Guidance Counselor
-Coordinates support for students with learning needs

Erin Carwell, Dean of Students
-Helps onboard incoming students

Kermit Ellison, Guidance Counselor
-Coordinates support for students with learning needs

Ashley Holtrop, Special Education Teacher
-Implements support for students with learning needs

Rachel Austin, School Nurse
-Supports collection of medical paperwork

Julie Grant, School Nurse
-Supports collection of medical paperwork

Jim Holtrop, Director of Special Events & Student Activities
-Coordinates Freshman Retreat
-Coordinates parent volunteer opportunities throughout the year

Bob Vishanoff, Director of Information Technology
-Manages and supports student technology

Business Office

Pamela Larsen, Business Manager
-Oversees Business Office

Sheri Guarnizo, Accounts Receivable Coordinator
Manages school’s relationship with SMART Tuition
– Oversees financial aid process

  Summer Academy

Summer Academy (June 8-26) is an optional three-week summer school program. It is intended to give students the opportunity for more flexibility in their school-year schedule and to provide enrichment experiences through new courses. Credit courses count toward total credits required for graduation at Wheaton Academy.

All current Wheaton Academy students and incoming (accepted freshman and transfer) students are eligible to enroll in Summer Academy.

Detailed information on courses offered during Summer Academy 2020 will be posted online in March. Registration is also completed online. The cost of each course will be noted on the website, and a deposit is due at the time of registration. The balance is due on May 1.

Please register promptly as course offerings are determined by enrollment.

Dates & Times

June 8-26, 2020
Monday-Friday (unless otherwise indicated)

  • Morning classes: 8:00 a.m.-12:00 p.m.
  • Afternoon classes: 1:00 p.m.-5:00 p.m.
  • All day classes: 8:00 a.m.-4:00 p.m.

  Fine Arts Auditions

For Dance/Improv auditions for the Furnace Team: 

  • Check back for more information.

For any choral class audition:

  • Please email Helen Westerfield, our vocal arts teacher, to schedule an individual audition.

For any instrumental class audition:

  • Please email Steve Willemssen, our instrumental arts teacher, to schedule an individual audition.
  Summer Sports and Camps

Our athletic programs provide students an opportunity to practice and hone their talents during high school summer camps throughout June-August.

We encourage your student to participate in the following camps if they are hoping to compete in these programs during the school year:

June 1, 9, 15, 22 |  7:30 – 9:00am
July 6, 7, 13, 14, 20, 21, 27, 28 | 12:00 – 1:30pm

Boys Basketball
June 1-26 (M-Th)
   5:00 – 7:00pm

Girls Basketball
June 3-26, (M-F) | 5:00 – 7:00pm

Cross Country
June: M, T, Th, Sat
    First week: 8:00-9:00am
    Rest of June: M, T, Th
        Sat: 8:00am
July: Saturday mornings | 8:00am

June 8-25 (M-Th) | 8:00 – 11:00am
July 6-30 (M-Th) | 8:00 – 11:00am

Boys Golf
June 8 – 12 | 5:00-7:00am

No High School Camp

Boys Soccer
June 3, 4, 5  |  5:00 – 8:00pm
July 27, 28, 29, 30, 31  |  5:00 – 8:00pm

Girls Soccer
July 20 – 24, evenings

Boys & Girls Tennis
July 27-30 (M-Th)  |  9:00 – 11:00am

June 10, 17, 24  |  5:15 – 6:45pm
July 8, 15, 22  |  5:00 – 6:30pm

Boys & Girls Volleyball
June 1, 3, 8, 10, 15, 17, 22, 24, 29  |  6:00 – 8:30pm
July 8, 13, 15, 20, 22, 27, 29  |  6:00 – 8:30pm


  Future Families Checklist: To be completed starting in May and through August

We hope this packet helped you understand the initial next steps to complete. Our Student Services team will be contacting your family in the coming months to complete a few more tasks before the first day of school. No action is required now, but please be on the lookout for information regarding the following steps:

Summer Checklist

*Note to Summer Academy participants: The marked checklist steps will need to be completed prior to the first day of Summer Academy.

  • Tuition Payments
    The 2020-2021 school year tuition payments begin in June. Please use your SMART Tuition account to submit these payments.
  • OnCampus Login
    Parents can login using their email address and selecting first-time logging in (if you haven’t logged in before). Within this OnCampus system, families will find direct links to Magnus, SMART Tuition, PushCoin, Naviance, student grades, & student schedules.Click here for the login page to OnCampus. If you have issues, please contact Angie Roberts in Student Services.
  • Magnus
    Once you log in to OnCampus, you will have access to the Magnus Portal, which is where we collect all of our medical forms and several of our back to school forms. All forms need to be submitted by August 1.

    • Vital Health Record
    • Consent to Treatment of a Minor
    • Parent Standards of Conduct
    • Annual Event Participation/Permission
    • Driving/Riding Permission Form
    • Permission for Over the Counter Medication
    • Care Plans (ex. Asthma, Severe Allergies, etc. if applicable)
    • Upload sports physical (athletes only)
    • Upload annual athletic packet (athletes only)
    • Textbook Acquisition Requirement for 2020-2021

All other forms, including the 9th grade physical and immunization record, will be due by August 1. You will receive reminders directly from Magnus as the deadline gets closer.

If you have any questions about forms, please contact:

If you encounter difficulty with your Magnus account, please call the Magnus help desk at 877-461-6831 or email them at You will be receiving regular reminder emails from Magnus until all of the requirements have been completed.

IMPORTANT NOTE: All required Magnus forms MUST be complete BEFORE a student  will be allowed to participate in athletics (including tryouts), retreats or any school sponsored event.

  • Athletics Tryout Dates 
    • August 10: Tryouts for Cross Country, Football, Golf, Tennis, Girls Volleyball, & Boys Soccer
  • Pushcoin registration
    Wheaton Academy’s lunch program uses a computerized all-in-one system called PushCoin. This fully secure, mobile-friendly technology gives families greater control and discretion over their students’ lunchtime purchases while making the purchase transaction easier and more convenient for students.If your student is interested in participating in this program, login information will be sent to individual families from Student Services in late summer. Once families receive this login, families can register at and questions can be answered at For any Wheaton Academy related questions regarding lunch, contact Ruth Lindstedt at after August 1.  
  Freshman Retreat: August 16-17

We invite ALL freshmen to join us on our Freshman Retreat. For more information about the retreat, as well as permissions slips to submit, click HERE

  Important Dates for New Families
June 2019

8-26 – Summer Academy
(New parents of Summer Academy participants must attend technology training)


10 – Tryouts for: Cross Country, Football, Golf, Tennis, Girls Volleyball, & Boys Soccer

19 – First Day of Classes

For an overview of the entire 2020-2021 school year, click here.

  Wheaton Academy Service Team Sign-Up

While not only the opportunity to volunteer, being a part of a WA Service Team meets one of the school contribution recommendations for those receiving financial aid. Students who enroll in this program will be contacted about specific service requirements including necessary skills, the time commitment, and other key details. These opportunities exist before, during, and after school as well as during the summer.

Click here to sign up

  Volunteer Opportunities

No matter what your talents or time commitment allows, WA can certainly use you throughout the school year to help make our events and activities possible. Please click here for the volunteer opportunities that we have. Here at WA we want to partner with you and we want you to become part of our community, meet new families, enjoy our activities, and help us make our school excellent! WA needs you! Contact Jim Holtrop at if you have any questions.

  Carpool Directory

If you would like a Carpool Directory, sorted by zip code, you will be able to access it in onCampus after August 1. For questions regarding the Carpool Directory, please contact Angie Roberts at

  School Day Times

School begins at 8:00 a.m. and ends at 3:00 p.m. Monday, Tuesday, Thursday and Friday. On Wednesday, school begins one hour later, at 9:00 a.m., and ends at 3:00 p.m. Students can be dropped off on campus as early as 7:00 a.m. and are welcome to stay on campus after school. On Wednesdays, students are asked to leave the main building by 4:45 p.m. to allow for a Willow Creek Wheaton rental.

The first day of school is Wednesday, August 19.

  Drop-Off Information

Wheaton Academy has two main locations to drop off and pick up students. The east Prince Crossing entrance leads directly to the front flag pole circle. Vehicles using this drop-off area should only pause briefly to drop off or pick up students and then proceed to exit campus. Under no circumstances should a vehicle be stopped for more than a moment in the flag pole circle. This area is a marked fire lane.

Vehicles needing to wait for any period of time should use the south Hawthorne entrance. Vehicles then may wait in the drop-off circle next to the Heritage Field House and Atrium. If a vehicle needs to be parked for any length of time, please use any of the parking lots.

  School Supplies

On the first day of school, students should bring their Surface 6s, textbooks (if they didn’t drop them in their locker already), pencils, pens, paper and perhaps a folder. Teachers will notify students on the first day of school regarding required school supplies for each class.

  Driver's Education

Wheaton Academy does not offer a driver’s education course. However, Excel Driving School offers classes on our campus.

  Student Handbook

The Wheaton Academy Student Handbook can be found here.

Save the Date:

First Day of School – August 19

Curriculum Resources


Want to subscribe to the Wheaton Academy Calendar? Watch this video and click here to start the process

Login Portals

Have any questions about onboarding at Wheaton Academy?
Contact Angie Roberts in Student Services. // 630-562-7541


Angie Roberts