New Families Checklist - Wheaton Academy

Welcome to Wheaton Academy!

We are thrilled you have chosen to enroll your student at our school. Please consult the following information below to help you navigate your first few steps at Wheaton Academy.

  Placement Test Information

Placement Test Information

Preparing for Class Selection

We are excited to help place your student in classes that will both challenge and inspire. Class placement is a multi-step process. The first step requires your student to take a placement test. We require all full-time students to take two tests:

  • The English test is a two-part test, including select passages for reading comprehension analysis and a brief essay.
  • The Math test is a single test that measures problem-solving abilities. This test also informs Physics placement.
  • The World Language test is an optional assessment for students interested in higher level world language courses.

We offer these placement tests on several Saturdays in January – May, and by appointment only in June & July. A member of our staff will be reaching out to your family soon to schedule this placement test date for your student.

Class of 2023 Placement Test Dates

  • By appointment only in June-July

What to Bring to your Placement Test

The placements tests take students approximately three hours to complete. Here are a few tips to help prepare your student:

  • Encourage them to not be too nervous and get a good night’s sleep.
  • Please ask your student to bring several #2 pencils as the tests use scantrons.
  • Students do not need to bring a calculator.

If you have any questions about the test dates, please contact Angie Roberts in Student Services.

  Curriculum Night

Curriculum Night

During Curriculum Night this March, we introduced current parents and new parents to our 2019-2020 curriculum. We explained curriculum additions and changes, as well as hosted several breakout sessions for parents to attend. Many of the materials from that night are available online our Curriculum Resources page

  Course Registration

Course Registration

The Registration Process

Once your student completes these placement tests, a member of our Student Services team will contact your family to schedule a one-on-one class registration meeting. Placement recommendations for English, Math, Science, and World Language will be made by Wheaton Academy Department Heads after reviewing information gained through the placement exam and teacher recommendations completed during the Admissions process.

Our goal is to make certain that each student is properly placed in classes that will provide the best learning environment to increase mastery of learning standards for freshman year. We also want to help students understand how to maximize their time at Wheaton Academy and enroll in the classes that will cultivate passions and prepare them for the future.

If you have questions or concerns about the proposed placement, we will be happy to discuss them with you at this meeting.
Finally, the master schedule of class offerings will be released in the early summer. Students’ final schedules with class order (periods 1-7) will be available mid to late July.

Please contact Angie Roberts, if you should have any questions.

Registration Meeting Dates

After your student completes the placement tests, Student Services will be meeting with each incoming family for 30 minutes to complete the course registration for next year. Instructions for signing up for an individual appointment will be sent home to families via email.


  Class Selection & Electives

Class Selection Chart

We are excited to show you all of the classes your student can take!
Please consult the grid below to better understand a student’s possible schedule and the elective courses available.

Fall Semester Spring Semester
1st Period–   Foundations of Faith Foundations of Faith
2nd Period–   English English
3rd Period–   Math (Algebra, Geometry, or other) Math (Algebra, Geometry, or other)
4th Period–   Physics Physics
5th Period–   Health & Fitness^ Intro to Historical Inquiry^
6th Period–   Chinese, French, Spanish, or elective Chinese, French, Spanish, or elective
7th Period–   Elective Elective

^These are required one-semester courses that must be completed by the end of the freshman year. If taken during the Summer Academy, they may allow students the opportunity to fit additional elective course/s in their schedules during the school year.

Electives Available to Freshmen

  • 3D Design
  • Algebra I Lab ***
  • Adv. Performing Arts*
  • Adv. Python Programming*
  • Band**
  • Business Principles
  • Chinese, French, or Spanish
  • Genetics & Biological Research
  • Geometry Lab ***
  • Graphic Design I*
  • Intermediate Illustration
  • Intro to Ceramics
  • Intro to Dance^
  • Intro to Engineering^
  • Intro to Illustration
  • Intro to Media Arts^
  • Intro to Performing Arts
  • Intro to Python Programming
  • Intro to Robotics^
  • Men’s Ensemble**
  • Networking*
  • Orchestra**
  • Percussion Ensemble**
  • Percussion Studies**
  • Photography*
  • Sculpture*
  • Strength & Conditioning
  • Sports Broadcasting
  • Study Hall
  • Study Lab***
  • Tech, Service & Innovation
  • Video Production*
  • WAtv*
  • Women’s Chorale**

*Subject to a prerequisite
**Audition required after registration
***By recommendation
^Available during Summer Academy

  People who are here to help you

Student Services

Brad Thornton, Vice Principal
-Oversees Student Services personnel

Angie Roberts, Student Services Support
-Coordinates the onboarding process for incoming students
-Coordinates Student Services inquiries
-Schedules registration meetings


Hollee Ball, Guidance Counselor
-Coordinates support for students with learning needs

Erin Carwell, Dean of Students
-Helps onboard incoming students

Kermit Ellison, Guidance Counselor
-Coordinates support for students with learning needs

Rachel Austin, School Nurse
-Supports collection of medical paperwork

Jim Holtrop, Director of Special Events & Student Activities
-Coordinates Freshman Retreat
-Coordinates parent volunteer opportunities throughout the year

Bob Vishanoff, Director of Information Technology
-Manages and supports student technology

Business Office

Pamela Larsen, Business Manager
-Oversees Business Office

  Summer Academy

Summer Academy

Summer Academy (June 10-28) is an optional three-week summer school program. It is intended to give students the opportunity for more flexibility in their school-year schedule and to provide enrichment experiences through new courses. Credit courses count toward total credits required for graduation at Wheaton Academy.

All current Wheaton Academy students and incoming (accepted freshman and transfer) students are eligible to enroll in Summer Academy.

Detailed information on courses offered during Summer Academy 2019 is posted online on our Summer at Wheaton Academy page. Registration is also completed online and can be found on that page. The cost of each course will be noted on the website, and a deposit is due at the time of registration. The balance is due on May 1.

Please register promptly as course offerings are determined by enrollment.

Dates & Times

June 10-28, 2019
Monday-Friday (unless otherwise indicated)

  • Morning classes: 8:00 a.m.-12:00 p.m.
  • Afternoon classes: 1:00 p.m.-5:00 p.m.
  • All day classes: 8:00 a.m.-4:00 p.m.

  Fine Arts Auditions

Fine Arts Auditions

For Dance/Improv auditions for the Furnace Team: 
  • Monday, May 13th: 3:30-5:30 Optional Student Lead Dance and Improv Workshop
  • Tuesday, May 14th: 3:30-5:30 Furnace Company Dance Auditions in the dance room
  • Tuesday, May 14th: 3:30-5:30 OR 5:30-7:30 (student should just attend ONE) Furnace Company Improv Auditions in the band room
For any choral class audition:
  • Please email Helen Westerfield, our vocal arts teacher, to schedule an individual audition.
For any instrumental class audition:
  • Please email Steve Willemssen, our instrumental arts teacher, to schedule an individual audition.
  Summer Sports and Camps

Summer Sports and Camps

Our athletic programs provide students an opportunity to practice and hone their talents during high school summer camps throughout June-August.
We encourage your student to participate in the following camps if they are hoping to compete in these programs during the school year: Register Today!

June 3, 8-9:30 a.m.
June 5, 12:30-2:00 p.m.
June 10 & 11, 17 & 18, 24 & 25, 7:30-9:00 a.m.
July 9, 16, 23 & 30, 12:00-1:30 p.m.

Boys Basketball
June 3-27, 5:00-7:00 p.m.

Girls Basketball
June 3-27, 5:00-7:00 p.m.

Cross Country
June: Every M/T/Th, 6:30-7:30 a.m., Sat, 8:00 a.m.
July: M/T/Th/Sat. 8:00 a.m.

June 10-24 (M-Th), 9:00-11:00 a.m.
July 8-29 (M-Th), 8:00-11:00 a.m.

Boys Golf
June 10-14, 5:00-7:00 p.m.

No High School Camp

Boys Soccer 
June 5-7 (W-F), 5:00-8:00 p.m.
July 29-August 2 (M-F), 5:00-8:00 p.m.

Girls Soccer
June 24-28 (M-F), 5:00-8:00 p.m.

Co-ed Tennis
July 15-19 (M-F), 9:00 a.m.-12:00 p.m.

June 12, 19, 26, 5:00-6:30 p.m.
July 10, 17, 24, 5:30-6:30 p.m.

Boys & Girls Volleyball
Starting on June 10, Every Monday & Wednesday in June, 7:00-8:30 p.m.
Then starting on July 8, Every Monday & Wednesday in July, 7:00-8:30 p.m.


  Future Families Checklist

Future Families Checklist

We hope this packet helped you understand the initial next steps to complete. Our Student Services team will be contacting your family in the coming months to complete a few more tasks before the first day of school. No action is required now, but please be on the lookout for information regarding the following steps:

Summer Checklist

*Note to Summer Academy participants: The marked checklist steps will need to be completed prior to the first day of Summer Academy.

  • Tuition Payments
    The 2019-2020 school year tuition payments begin in June. Please use your SMART Tuition account to submit these payments.
  • OnCampus Login
    Parents can login using their email address and selecting first-time logging in (if you haven’t logged in before). Within this OnCampus system, families will find direct links to Magnus, SMART Tuition, PushCoin, Naviance, student grades, & student schedules.Click here for the login page to OnCampus. If you have issues, please contact Student Services.
  • Magnus
    Once you log in to OnCampus, you will have access to the Magnus Portal, which is where we collect all of our medical forms and several of our back to school forms. All forms need to be submitted by August 1.

    • Vital Health Record
    • Consent to Treatment of a Minor
    • Parent Standards of Conduct
    • Annual Event Participation/Permission
    • Driving/Riding Permission Form
    • Permission for Over the Counter Medication
    • Care Plans (ex. Asthma, Severe Allergies, etc. if applicable)
    • Upload sports physical (athletes only)
    • Upload annual athletic packet (athletes only)
    • Textbook Acquisition Requirement for 2019-2020


All other forms, including the 9th grade physical and immunization record, will be due by August 1. You will receive reminders directly from Magnus as the deadline gets closer.

If you have any questions about forms, please contact:

If you encounter difficulty with your Magnus account, please call the Magnus help desk at 877-461-6831 or email them at You will be receiving regular reminder emails from Magnus until all of the requirements have been completed.

IMPORTANT NOTE: All required Magnus forms MUST be complete BEFORE a student  will be allowed to participate in athletics (including tryouts), retreats or any school sponsored event.


  • Athletics Tryout Dates 
    • August 12: Boys Golf, Football, Boys Soccer, Cheerleading, Cross Country, Girls Volleyball, & Tennis
    • Athletic tryouts/practices begin the week of August 12.
      Mark your calendar:
  • Pushcoin registration
    Wheaton Academy’s lunch program uses a computerized all-in-one system called PushCoin. This fully secure, mobile-friendly technology gives families greater control and discretion over their students’ lunchtime purchases while making the purchase transaction easier and more convenient for students.If your student is interested in participating in this program, login information will be sent to individual families from Student Services in late summer. Once families receive this login, families can register at and questions can be answered at For any Wheaton Academy related questions regarding lunch, contact Ruth Lindstedt at after August 1. 
  • New Parent Tech Briefing
    August 15, 5:30-7:00 p.m. – Parents will be able to pick up their students’ Surface after the briefing.
  • New Parent Orientation and Transfer Student Orientation
    August 15, 7:00-9:00 p.m.


  Freshman Retreat: August 18-19

We invite ALL freshmen to join us on our Freshman Retreat. For more information about the retreat, as well as permissions slips to submit, click HERE

  Important Dates for New Families

Important Dates for New Familes

June 2019

10-28 – Summer Academy
(New parents of Summer Academy participants must attend technology training)


12 – Golf, Football ,Tennis, Cross Country, Girls Volleyball, & Boys Soccer Tryouts
15 – New Parent Tech Briefing/Pick up Surface, 5:30-7:00 p.m.
15 – New Parent and Transfer Orientation, 7:00-9:00 p.m.
18-19 – Freshman Retreat
21 – First Day of Classes

For an overview of the entire 2019-2020 school year, click here.

  Wheaton Academy Service Team Sign-Up

While not only the opportunity to volunteer, being a part of a WA Service Team meets one of the school contribution recommendations for those receiving financial aid. Students who enroll in this program will be contacted about specific service requirements including necessary skills, the time commitment, and other key details. These opportunities exist before, during, and after school as well as during the summer.

Click here to sign up

  School Pictures

School pictures will be taken Tuesday, August 27 and Wednesday, August 28. Photographers will be at school both days from 8:00 a.m.-4:00 p.m. in the Atrium. Since these are both school days, students should plan to get their picture taken during a study hall, during lunch, or after school.

You may pre-order pictures for your student using the code EVTDWHWTF or your student can pick up an order form from the Main Office once school starts and it can be submitted when the picture is taken. If you have questions regarding picture ordering, please contact Lifetouch at 630-910-6800 or visit the website at

***In order to ensure that Wheaton Academy’s Yearbook Department receives a photo for the yearbook and that your student receives his/her student ID for the school year, your student must have his/her picture taken on August 27 or August 28, making sure to adhere to the Wheaton Academy Appearance Code.

Picture retake day is scheduled for Wednesday, October 9.

For any Wheaton Academy related questions regarding school and student ID photos, contact Jim Holtrop at

  Volunteer Opportunities

No matter what your talents or time commitment allows, WA can certainly use you throughout the school year to help make our events and activities possible. Please click here for the volunteer opportunities that we have. Here at WA we want to partner with you and we want you to become part of our community, meet new families, enjoy our activities, and help us make our school excellent! WA needs you! Contact Jim Holtrop at if you have any questions.

  Carpool Directory

If you would like a Carpool Directory, sorted by zip code, you will be able to access it in onCampus after August 1. For questions regarding the Carpool Directory, please contact Angie Roberts at

  School Day Times

School begins at 8:00 a.m. and ends at 3:00 p.m. Monday, Tuesday, Thursday and Friday. On Wednesday, school begins one hour later, at 9:00 a.m., and ends at 3:00 p.m. Students can be dropped off on campus as early as 7:00 a.m. and are welcome to stay on campus after school. On Wednesdays, students are asked to leave the main building by 4:45 p.m. to allow for a Willow Creek Wheaton rental.

The first day of school is Wednesday, August 21.

  Drop-Off Information

Wheaton Academy has two main locations to drop off and pick up students. The east Prince Crossing entrance leads directly to the front flag pole circle. Vehicles using this drop-off area should only pause briefly to drop off or pick up students and then proceed to exit campus. Under no circumstances should a vehicle be stopped for more than a moment in the flag pole circle. This area is a marked fire lane.

Vehicles needing to wait for any period of time should use the south Hawthorne entrance. Vehicles then may wait in the drop-off circle next to the Heritage Field House and Atrium. If a vehicle needs to be parked for any length of time, please use any of the parking lots.

  School Supplies

On the first day of school, students should bring their Surface 6s, textbooks (if they didn’t drop them in their locker already), pencils, pens, paper and perhaps a folder. Teachers will notify students on the first day of school regarding required school supplies for each class.

  Driver's Education

Wheaton Academy does not offer a driver’s education course. However, Excel Driving School offers classes on our campus.

  Student Handbook

The Wheaton Academy Student Handbook can be found here.


Families have two options for purchasing textbooks. They can opt in to ALL ACCESS rental option or opt out and purchase textbooks independently. Families can select their preference through the textbook acquisition form on Magnus BY AUGUST 1.

Option 1: Opt in for ALL ACCESS Rental

Wheaton Academy will process pre-bundled book rental orders from eTechCampus for each student. The cost of the ALL ACCESS rental option is $375.00 per student and will be billed to each family’s Smart Tuition account and the charge will be included on the September invoice.  Please see below for a description of ALL ACCESS:

ALL ACCESS:  This pre-bundled book rental option includes required curriculum items for each class specified in your student’s schedule at a flat annual rental rate of $375.00.  This bundle will contain the book format – physical textbook, digital access, etc. and other supporting materials required for each course, such as workbooks, journals and novels.  The pre-bundled rental option also comes with enhanced customer service features from eTechCampus, including shipping to and distribution at Wheaton Academy prior to the start of school and collection from Wheaton Academy at the end of the school year.  Additionally, should your student experience a schedule change, updated books will be processed automatically by eTechCampus and curriculum items for the new class will be added to your rental bundle and sent to your home immediately – at no additional charge to you.  The bundle will need to be returned by May 29, 2020 as this is a rental. If the books are not returned by this date, your account will be charged an additional $400.

Option 2: Opt Out and Purchase Textbooks Independently

If your family chooses to opt-out of this convenient option, you must opt-out by August 1, 2019, in order to avoid books being rented for your student and charged to your Smart Tuition. Please be aware of the following if you choose to opt-out of the ALL ACCESS rental option:

  • Due to the accessibility of new, current and accurate editions, two of the required books for the Philosophy, Theology, & Worldview Bible course must be ordered à la carte through the eTechCampus bookstore. These books are Inklings on Philosophy & Theology and Philosophy, and Philosophy & Theology: Student Workbook, From Follower to Friend.

Note: Once again, eTechCampus will be managing Wheaton Academy’s online “virtual” bookstore for the upcoming school year for those who opt-out. The bookstore will be open and accessible through the Wheaton Academy website beginning on July 22, 2019. You will need to go to Community, Current Families, and click on the eCampus Bookstore link at the right-hand bottom of the page. The login is your student’s wascholar email (i.e.,, and the password is welcome. You may then search for course names to see which books are needed for your student’s schedule. You do not need to rent/buy the books from eCampus. However, this is the location where you will find the books for each course. Please remember to complete the Textbook Acquisition Form by August 1, 2019, to avoid being charged a second time for books.

If you choose to opt-out, you are also confirming that you will purchase books for your student and have them in hand by the first day of school on August 21, 2019.

Save the Date:

Freshman Retreat –August 18-19
First Day of School – August 21

Quick Links

Find the WA Weekly Here

Find the Parent Newsletter Here

Curriculum Resources


Want to subscribe to the Wheaton Academy Calendar? Watch this video and click here to start the process



ECampus Bookstore

Have any questions about onboarding at Wheaton Academy?
Contact Angie Roberts in Student Services. // 630-562-7541


Angie Roberts